Free tool

Free hundi counting sheet and procedure

A printable counting sheet that adds up as you type, and a step-by-step procedure for opening and counting the hundi — the temple’s offering box — with two people, a camera and a same-day bank deposit.

Open the counting sheetRead the procedure

Last reviewed 1 Nov 2026Runs in your browser — nothing is uploadedSources listed at the end

How should a temple count its hundi?

Open the hundi only on a scheduled date, in front of an opening committee, after checking that the seal number matches the seal register. Count on camera, sort by denomination, and have a second person recount every bundle. List gold, silver, foreign currency and cheques separately. Everyone present signs the counting sheet and the hundi register, and the cash goes to the bank the same day. No SwaDharma product counts hundi — this sheet is free to use on paper.

Free printable sheet

Hundi counting sheet with a live calculator

Type the number of notes and coins in each denomination and the totals add up as you go. Print it blank for counting by hand, or fill it in and print the result for signatures. Nothing you type leaves this page.

Hundi counting sheet

Banknotes
DenominationNumber of notesAmount (₹)
₹500 —
₹200 —
₹100 —
₹50 —
₹20 —
₹10 —
₹2000 (withdrawn — see note) —
Old ₹5, ₹2, ₹1 notes —
Soiled or torn notes —
Notes total₹0

₹2000 notes are still legal tender but were withdrawn from circulation by the RBI. Bank branches no longer accept them; they can be deposited at the RBI’s 19 Issue Offices or sent by India Post to an Issue Office. Keep them in a separate cover. Old ₹500 and ₹1000 notes from before November 2016 are not legal tender — list them under “Other items” and do not add them to the total.

Coins
DenominationNumber of coinsAmount (₹)
₹20 —
₹10 —
₹5 —
₹2 —
₹1 —
50 paise —
Coins by weight (if weighed) —
Coins total₹0
Cheques and demand drafts
Instrument no. / bankAmount (₹)
Cheques total₹0
Foreign currency (not added to the ₹ total)
CurrencyDenomination × countTotal in that currency

Count each currency separately and convert only at the bank. Ask your chartered accountant how foreign currency offerings should be accounted for.

Gold, silver and other items
DescriptionMetal / materialWeight (g)

Weigh items on the spot, describe them plainly (“silver anklet, pair”), and have two people sign. Valuation by an approved valuer comes later.

Cash counted

₹0

of which ₹2000 notes

₹0

Cash for bank branch

₹0

Total incl. cheques

₹0

Total in words: Rupees zero only

Counted by (1) — name and signature
Re-counted by (2) — name and signature
Committee member — name and signature
Trustee / executive officer — name and signature
Accountant — name and signature
Bank representative (if present) — name and signature

Recommended procedure

Hundi opening and counting, step by step

This is a practical procedure many temple committees follow. It is not a legal requirement — if your temple is under a state endowments department, its hundi rules come first.

  1. Keep every hundi sealed and logged

    Each hundi has a numbered seal, recorded in a seal register. Keys stay with two different office-bearers, so no one person can open it.

  2. Fix the opening date and committee

    Announce the date in advance and name the opening committee — trustees or authorised members, office staff and, if it collects on site, the bank.

  3. Check the seal before breaking it

    Compare the seal number with the register, photograph it, and write it on the counting sheet. If anything does not match, stop and record it.

  4. Open and count on camera

    Count at one table in view of a CCTV or video camera, from opening to bagging. Note the camera or file name on the sheet.

  5. Two people count every bundle

    Sort notes and coins by denomination and bundle them. A second person recounts each bundle; any difference means a recount, not an average.

  6. Separate what is not cash

    Weigh and describe gold and silver items, count foreign currency by currency, list cheques, and keep ₹2000 and damaged notes in separate covers.

  7. Sign the sheet and the register

    Write totals in figures and words. Everyone present signs the counting sheet and the hundi register; a copy goes to the accountant.

  8. Deposit the same day and reseal

    Bank the cash the same day and attach the deposit slip to the sheet. Reseal the hundi and enter the new seal number in the register.

Where our software fits

No SwaDharma product counts hundi — here is what they do instead

Hundi counting stays a supervised, physical job. Our products handle the receipted side of the temple and the registers that follow a hundi opening.

Receipted collections in Netra

Puja (worship), seva (offered service), donation and darshan-ticket payments at the counter, on the website and at kiosks get numbered receipts. Hundi offerings are anonymous and are not counted in Netra.

About Netra

Gold and silver in Inventory

Inventory keeps an assets and jewellery register with photos, weight and purity, labels and two-person custody — useful for items that come out of a hundi.

About Inventory

Deposits your accountant can trace

Netra’s settlements screen reconciles cheque, NEFT, POS and gateway deposits for receipted collections, with Tally XML export.

Temple accounting in Netra

FAQ

Frequently asked questions

Something else? Write to [email protected] or book a demo.

Are ₹2000 notes still valid in a hundi?

Yes, they are still legal tender, but the RBI has withdrawn them from circulation. Bank branches no longer take them; deposit them at one of the RBI’s 19 Issue Offices or send them by India Post to an Issue Office for credit to the trust’s account.

What about old ₹500 and ₹1000 notes found in a hundi?

The ₹500 and ₹1000 notes issued up to November 2016 are no longer legal tender. Record them separately on the sheet, do not add them to the total, and ask your chartered accountant what to do with them.

How many people should count the hundi?

At least two for every bundle — one counts and another recounts — with the opening committee watching and a camera recording. No one should open, count or carry hundi cash alone.

Does SwaDharma have hundi counting software?

No. No SwaDharma product counts hundi. Netra handles receipted collections and Inventory keeps the jewellery and valuables register; the hundi itself is counted by hand, on this free sheet.

Can I issue an 80G receipt for hundi money?

No. Hundi offerings are anonymous, so there is no donor to name on a receipt. Only identified donations can carry an 80G receipt — see our 80G receipt format.

Does the calculator save what I type?

No. The sheet runs in your browser and nothing you type is sent anywhere. Print or save it as PDF before you close the page.

Sources

  1. Withdrawal of ₹2000 Denomination Banknotes – Status, Reserve Bank of India press release, 1 May 2026 (₹2000 notes continue to be legal tender; exchange and deposit at 19 RBI Issue Offices; deposit by India Post)
  2. Indian Currency FAQs (updated 15 April 2025), Reserve Bank of India (banknote and coin denominations; coins of 50 paise to ₹20 are legal tender; ₹2 and ₹5 notes coinised but still legal tender; pre-November 2016 ₹500 and ₹1000 notes are not)

The counting procedure above is recommended practice, not a legal requirement. Temples under a state endowments or HR&CE department should follow that department’s hundi rules first.

Put the rest of the temple’s money on receipts

Hundi stays on paper. Puja, seva and donation payments don’t have to — Netra gives each one a numbered receipt and reconciles it to the bank.

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  • Settlements and Tally XML export
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