Inventory
Temple inventory and procurement softwareLive
Temple inventory software for stores, procurement and prasadam
Inventory runs every purchase from indent to invoice under committee approval, and keeps stores, the annadanam (free community meal) kitchen and the jewellery register on one append-only ledger — in English, Hindi, Marathi, Tamil, Telugu and Gujarati.
Onboarded by our team
inventory.swadharmasetu.com
Cow ghee · kg
Main store · Main Temple unit
On hand
412 kg
Held for sevas
36 kg
Netra bookings
Expiring ≤ 30 days
60 kg
Lot G-0912
Lots, in issue order
- Lot G-0912 · expires 18 Nov 2026 Issue first60 kg
- Lot G-0948 · expires 9 Jan 2027 Next202 kg
- Lot G-0951 · expires 2 Feb 2027 150 kg
- Lot G-0874 · expired 28 Oct 2026 Blocked0 kg
Append-only ledger
Append-only ledger- GRN-0041 · received +150 kg
- ISS-0388 · Lunch −18 kg
- Netra seva · issued −2 kg
PO/2026-27/MT/0112
Cow ghee · 300 kg · ₹2,48,600
Slab ₹1,00,000–₹5,00,000 · 2 of 3 approvers
- Raised · Purchase officer
Maker — cannot approve - Approved · Executive officer
- Waiting · Managing trustee
What is the Inventory app?
Inventory is the Setu app for the stores, kitchen and valuables of a temple or religious trust. It runs procurement from indent to purchase order, goods receipt and three-way-matched invoice, with committee approvals by value slab in which the person who raises a document can never approve it. Stock moves through an append-only ledger that issues the earliest-expiring lot first (FEFO). It also records annadanam kitchen consumption by meal and keeps a jewellery register with weight, purity and two-person custody.
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Maker never approves
M-of-N committee approvals by value slab, enforced on the server
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FEFO with expiry blocking
Earliest-expiring lot issues first; expired perishables cannot be issued
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6 languages
English, Hindi, Marathi, Tamil, Telugu, Gujarati
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47 reports
Plus a dashboard per module, in Excel, CSV or PDF
Maker never approves
FEFO with expiry blocking
6 languages
47 reportsAcross the Setu platform
Temples under our care
Temples, maths (monastic institutions) and trusts across India use Setu to serve their devotees. Meet some of the institutions we work with, and explore the full list.
From indent to jewellery register
Everything the temple stores does — with a second signature where it matters
Inventory replaces the indent book, the stock register, the kitchen issue slip and the jewellery ledger. Each tab below is a live part of the product.
Indent to payment request, each step tied to the last
An indent becomes an RFQ or a reverse auction, then a purchase order, a goods receipt (GRN), an invoice and a payment request. Each document is checked against its parent. For the daily local buy, a direct purchase records the vendor’s bill number and a photo of the bill in one step.
- Reverse auctions keep every bid on record; awarding away from the lowest bid (L1) needs a reason and a second person
- Vendor KYC with GSTIN, PAN and FSSAI licence; blacklisted vendors cannot be used
- A vendor’s bill number can be entered only once per financial year
Reverse auction · Toor dal, 2,000 kg
Closed 11:30 am · every bid kept on record
- L1 · Annapurna Traders FSSAI expired₹2,36,800
- L2 · Sri Balaji Wholesale Awarded₹2,39,400
- L3 · Kaveri Agro Foods ₹2,44,000
Award away from L1
Award away from L1Reason recorded: “L1 vendor’s FSSAI licence lapsed.” Approved by someone other than the auction’s creator.
A stock ledger nobody can quietly edit
Every receipt, issue, transfer and correction is a new line in an append-only ledger. Lots are issued earliest-expiry-first, expired or undated perishables are blocked, and an approved GRN posts to stock automatically — once a certificate of analysis is attached where the item needs one.
- Units of measure convert automatically — 200 g of a kg item posts as 0.2 kg
- Stock corrections need an independent approver, never the storekeeper who raised them
- Issues need an approved indent; services and works never enter stock
Stock ledger · Main store
Annadanam kitchen stock, slip by slip and meal by meal
A kitchen supervisor issues up to 100 items for one meal on a numbered daily consumption slip — Breakfast, Lunch, Dinner or a purpose your temple defines — with people served. The slip posts every line or none. A monthly sheet lays out each item by day, 1 to 31.
- Prasadam (sacred food offering) items booked in Netra hold and issue stock here
- Basic dittam (recipe) and prasadam production registers
- Slips can be dated up to 7 days back, for the day the food was cooked
ISS/2026-27/AN/0388
Annadanam kitchen store · 14 Oct 2026
People served
1,200
Lines on slip
6
Post all or none
- Sona masoori rice 120 kg
- Toor dal 18 kg
- Cow ghee · lot G-0912 6 kg
- Jaggery UoM converted200 g → 0.2 kg
Monthly sheet · rice (kg)
1
112
2
118
3
96
4
131
5
120
6
108
7
125
A temple jewellery register with weight, purity and two keys
Each ornament or asset gets photos, an internal QR and Code 128 label, its exact storage place, and — for jewellery — gross and net weight to the milligram, metal and purity. Precious items move only under two-person custody, and every verification records what was found.
- Sets and small lots, so an alankaram (deity decoration) set is checked as one
- Discrepancies are investigated and corrected with an audited record
- Care and appraisal history kept against each piece
Kasu mala (gold necklace)
JW-0042 · Utsav alankaram set A · Strong room 1, shelf 3
Verified 12 Oct 2026- Gross weight 148.250 g
- Net weight 141.900 g
- Purity 22K (916)
- Custody Two-personStorekeeper + trustee
Committee approvals that cannot be switched off
Trustees set value slabs for each document type: up to a limit one approver, above it two, three or more. Whoever raised, edited or submitted a document can never approve it, and its contents freeze once submitted — so the amount approved is the amount paid against.
- Unit scope: a kitchen user sees the Annadanam & Goshala (cow shelter) unit, not the main temple stores
- Append-only audit trail; records are archived with a reason, never deleted
- Bills and documents are private files, opened only by people with the right
Approval slabs · Purchase order
- Up to ₹25,000 1 approver
- ₹25,000 – ₹1,00,000 2 approvers
- ₹1,00,000 – ₹5,00,000 2 of 3
- Above ₹5,00,000 Committee3 of 5
Audit trail
Audit trail- 09:42 · PO-0112 submitted · Purchase officer Locked
- 10:15 · PO-0112 approved · Executive officer 1 of 2
- 10:16 · Approve attempt by maker refused BlockedSoD
Modules
What you get with Inventory
One workspace per temple, with units and stores under it. Every module has its own register, dashboard and reports.
Procurement
Indents, RFQs, reverse auctions, purchase orders and one-step direct purchases with bill photos.
ProcurementVendors
Vendor KYC with GSTIN, PAN and FSSAI, approval before first use, and blacklisting with a reason.
Vendor featuresStores & stock
Items with unit conversions, FEFO lots, expiry blocking, transfers and independently approved corrections.
Stock features
Kitchen & prasadam
Consumption slips by meal, the monthly sheet, dittam registers and stock for Netra bookings.
Kitchen featuresAssets & jewellery
Photos, QR labels, weight and purity, sets, two-person custody and verification.
Jewellery registerInvoices & budgets
Invoices three-way matched to the order and receipt, payment requests, and budgets showing committed and actual spend.
Finance featuresWorks with
Inventory and the rest of the suite
Only real connections are marked Live. Everything else shares one team, one agreement and one support desk.
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Also in the suite: DMS — same team, one support desk.
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Excel import
Items, vendors, units, stores and opening stock come in from a spreadsheet. Opening stock still needs an independent approval.
Live
Who uses Inventory
One role for every signature in the stores
Rights are granted one by one and limited to the units a person works in. Temples can add their own roles.
Purchase officer
Raises indents, RFQs, auctions and purchase orders — and can never approve their own.
Storekeeper
Receives goods, issues against approved indents, transfers between stores and raises corrections for someone else to approve.
Kitchen supervisor
Issues a meal’s items on one consumption slip and sees the monthly item-by-day sheet.
Accounts officer
Matches invoices to orders and receipts, raises payment requests and watches budgets.
Trustees & committee
Approve by value slab, see every module’s dashboard and read the audit trail.
For trusteesAuditor
Read-only access to registers, reports and the append-only audit trail.
Plans
Annual plans by users and items
Inventory is sold as an annual plan sized by how many people use it and how many items you stock. Prices are indicative, confirmed on your quote.
| Plan | Users | Items | Indicative price |
|---|---|---|---|
| Aarambh | 25 | 2,000 | ₹30,000 a year |
| Vistār | 100 | 10,000 | ₹75,000 a year |
| Sansthān | 400 | 50,000 | ₹1,80,000 a year |
| Devasthanam | 5,000 | 5,00,000 | ₹5 lakh+ a year, custom |
On the wayRoadmap
Next on the Inventory roadmap
These are planned, not live. If one of them decides your purchase, tell us in the demo — it helps us order the work.
- Tally export
- WhatsApp and SMS alerts
- Sealed bids with an L1/L2/L3 comparative statement
- Weighment and quality-check quarantine at receiving
- Vendor portal
What is temple inventory software?
Temple inventory software replaces the indent book, stock register and jewellery ledger with one system. Inventory records what the temple buys, who approved it, what came into which store, what the kitchen used for each meal and where every valuable is kept — on a ledger that cannot be edited after the fact.
Can Inventory track prasadam and annadanam kitchen stock?
Yes. The kitchen issues each meal’s items on a numbered consumption slip (Breakfast, Lunch, Dinner or your own purpose) with people served, and a monthly sheet shows each item by day. Prasadam items booked in Netra hold and issue stock in Inventory, and basic dittam and prasadam production registers are included.
How do committee approvals work?
Trustees set value slabs for each document type, and each slab says how many independent approvers are needed — for example 2 of 3 above ₹1,00,000. Anyone who raised, edited or submitted the document is excluded from approving it, and no slab can switch that rule off.
Does Inventory work with Netra?
Yes. A puja (worship ritual) or seva (paid temple service) booked in Netra holds the items it needs in Inventory, issues them, and returns or releases them if the booking changes. Donations in kind received in Netra are recorded against real stock.
Can Inventory export to Tally?
Not yet — Tally export is on the roadmap. Today every register and report exports to Excel, CSV or PDF. Our temple accounting guide explains how stores records fit into the trust’s books.
Can we keep a temple jewellery register in Inventory?
Yes. Each piece has photos, a QR and Code 128 label, gross and net weight to the milligram, metal, purity, its storage place and set. Precious items move only under two-person custody, and every verification and discrepancy is recorded.
How do we get started?
There is no public sign-up. Book a demo; our team then creates your temple workspace, and you import items, vendors and opening stock from Excel. Opening stock arrives as draft corrections that still need an independent approval.
Security
Built for committee money and temple gold
Separation of duties
Enforced on the server: whoever raises, edits or submits a document can never decide it.
Deny-by-default rights
People get only the rights they are given, only in the units they work in.
Append-only evidence
Stock and audit history are append-only, documents are private, and records are archived with a reason — never deleted.
Where Inventory fits
Built for institutions with a committee and a strong room
Put the temple stores on a ledger the committee can trust
Our team creates your workspace, imports your item and vendor lists from Excel and sets approval slabs with your trustees — then you post your first receipt with us.
- Onboarded by our team
- Export your data to Excel or CSV any time